Notion
Documents, databases and wikis in one workspace.
Cost
Free to start, paid to go further
Free personal plan; team features are paid.
Open source
No
The code is private. You depend on the company that makes it.
Your data
Goes to their servers
Your files and text are sent to the company running the service.
Use it for this
Team documentation and lightweight project tracking in one place.
Do not use it for this
Data you must retain independently. Export before you rely on it long term.
A moment where you would reach for it
A shared team handbook that people actually update.
How hard is it to pick up?
Straightforward, but expect an hour of figuring it out.
Worth knowing before you use it
Everything is stored on their servers.
Other things that do this job
No tool is best at everything. These solve a similar problem, with different trade-offs.
About this entry
Checked on 1 Sept 2026. Prices and free limits change without warning, and often quietly. Treat everything above as a starting point and confirm on the official site before you rely on it.
Nothing here is sponsored. A tool appears because it solves a real problem, not because someone paid for it to be listed.